Selecting the perfect wedding venue is one of the most exciting—and important—decisions you’ll make during your planning process. The space you choose sets the tone for your entire event, influences many of your other choices (like décor and floral design), and plays a key role in your guests’ overall experience.
Here’s what to consider when evaluating wedding venues and finding the one that best suits your vision.
1. Know Your Guest Count First
Before you start scheduling tours, get clear on your estimated number of guests. Venues vary widely in capacity, and having a solid headcount will help you eliminate spaces that are too large (which can feel empty) or too small (which can feel cramped). Be sure to ask about seated vs. standing capacity, especially if you’re planning on having both a ceremony and reception in the same location.
2. Consider the Overall Aesthetic
Is your wedding style classic, modern, rustic, or romantic? Your venue should align with that style so your décor and floral choices feel cohesive. For example, a ballroom may call for formal arrangements with elevated centerpieces and symmetrical designs, while a barn or estate might lend itself to softer, organic floral installations.
Think about architectural features, color schemes, and natural lighting when envisioning your design.
3. Ask What’s Included (and What’s Not)
Some venues are full-service, offering in-house catering, rentals, staff, and even décor. Others offer a more flexible approach, enabling you to bring in your own vendors. It depends on how much creative control and hands-on involvement you want; neither is better.
Key questions to ask:
- Are tables, chairs, linens, and place settings included?
- Is there a dedicated bridal suite or prep area?
- Are there restrictions on outside vendors or décor elements (like candles or hanging installations)?
4. Understand the Layout and Flow
A well-designed venue will seamlessly transition from the ceremony to the cocktail hour to the reception. Consider the guest experience—will guests have to travel far between each area? Is there a backup indoor space for outdoor ceremonies in case of rain?
Also, take note of the floor plan: high ceilings are great for dramatic floral centerpieces or hanging greenery, while intimate rooms may require a more minimalist approach.
5. Consider the Location and Convenience
Is the venue easy to get to? Are there nearby hotels or transportation options for out-of-town guests? Convenience matters, especially for evening events that may end late. On-site parking, valet services, and accessibility for elderly guests should also factor into your decision.
6. Think About Photo Opportunities
Your venue is more than just a space—it becomes part of your story. Look for settings that offer beautiful backdrops for your photographer to capture, both indoors and out. Grand staircases, gardens, courtyards, or elegant ballrooms can elevate your gallery and enhance your wedding album.
Final Thoughts
Choosing your venue is one of the first steps in the planning journey, and it lays the foundation for everything that follows. Once you find a space that reflects your personality and fits your priorities, everything else—especially your floral design—can be built around it.
Need help getting inspired? Explore timeless venue options that offer elegance and versatility.